This Personal Data Protection Policy (hereinafter the “Privacy Policy”) is intended to provide visitors and users (“You”) of the www.timeless-elegance.ch website, as well as of all other Timeless Elegance’ websites with .cn, .org,domain names suffixes (hereinafter collectively the “Website”) with information relating to Timeless Elegance GmbH a Swiss company established in Gubelstrasse.24, Park Tower, 6300, Zug, Switzerland registered with the Trade and Companies Register of Zug under number CHE-156.026.957 (hereinafter “Timeless Elegance” or “We/Us”) processes your personal data (hereinafter the “Personal Data” or “Data”) and about your rights in this respect.
Timeless Elegance places the highest priority and takes the utmost care to protect your Personal Data.
Note: Timeless Elegance may amend the terms of this Privacy Policy, in particular if a new processing of Personal Data is carried out. Please check this page regularly to ensure that You agree with any changes. You will be notified of these modifications, either through a special note on our Website or through a notification by email.
1. What is a “personal data”?
Personal Data refers to any information or pieces of information that could identify You either directly (e.g. your name, surname, email, home address, etc.) or indirectly (e.g. through pseudonymized data, such as a unique ID number, etc.). It may also include unique identifiers like your computer’s IP address.
2. Who are the data controllers responsible of the protection of your Personal Data?
A data controller is an entity that determines the purposes and means of the processing of your Personal Data and is responsible to You for compliance with data protection regulations.
As regards the Website management and institutional communications, Timeless Elegance acts as data controller. Timeless Elegance has appointed a Data Protection Officer (DPO) who will be your designated contact person and may be reached:
As regards the management of your Data for recruitment purposes, TIMELESS ELEGANCE will act as data controller for the processing of applications related to its own job offers (i.e., offers related to TIMELESS ELEGANCE GmbH).
Finally, Timeless Elegance may also, as data controller, process users Personal Data for the management of the private user account, including the portfolio access dedicated to registered users. This processing is subject to the user account privacy policy.
3. Why and how do We use the Personal Data that We collect?
3.1 How do We collect your Personal Data?
We collect your Personal Data as follows:
3.2 What Data do We collect?
Timeless Elegance collects several types of Personal Data about You:
Personal Data that We collect directly from You
We collect Personal Data that You provide directly when You use our Website.
This is specifically the case when You:
The categories of Personal Data that We collect include:
Personal Data that We collect automatically
We automatically collect certain Data about You when You access or use the Website, specifically:
3.3 On what legal grounds and for which purposes do We use the Data that We collect?
In accordance with current personal data protection regulations, we only collect Personal Data when We have a legal basis to do so.
Personal Data is collected either:
(i) based on your consent,
(ii) in our legitimate interest, or
(iii) to meet our legal obligations.
(i) We collect Personal Data based on your consent, for the following purposes:
(ii) We collect Personal Data based on our legitimate interest, for the following purposes:
(iii) We may also store your Personal Data when the law requires Us to do so or to defend our legal rights.
3.4 Who has access to your Data?
3.4.1 Accessibility within Timeless Elegance
Your Data is processed by Timeless Elegance for the purposes described above and are only accessible to Timeless Elegance personnel who need to know it to perform their duties.
In this respect, your Personal Data is processed by the following departments of Timeless Elegance:
3.4.2 Accessibility by third parties
Certain third parties may have access to your Data, specifically:
(i) our subcontractors and service providers acting for technical and logistical reasons (carriers, Website hosting, security and maintenance providers, fraud management service providers, technical service providers responsible for sending e-mails and newsletters, anti-spam and anti-bot services, recruitment agencies which may provide Us with advice on the management of our candidates’ databases and help with the selection of profiles within such databases, etc.);
(ii) other OUR Timeless Elegance Group affiliates for recruitment purposes: when you apply to an Timeless Elegance Group affiliate’s job offer, this affiliate collects and processes your Data as independent data controller. In such case, your Data will be processed according to this affiliate’s personal data protection policy, which You may obtain by contacting it directly. Likewise, the rights You enjoy pursuant to personal data protection laws must be directly enforced against it;
(iii) any authority, court or other third party when disclosure is required by law, regulations, or a judicial decision, or if such disclosure is necessary to protect and defend our rights.
3.5 Is any Personal Data transferred outside of the Swiss or European Economic Area?
Your Data is processed in Switzerland by Timeless Elegance. However, we may rely on certain service providers, which are located abroad or which themselves rely on processors located abroad, including outside of the European Economic Area (EEA) & SWITZERLAND (CH) in countries where personal data protection laws differ from those that apply in the EEA& CH.
3.6 How long do We store your Data?
Data is stored as long as required for the purpose for which it was collected and, in any case, will be destroyed at the end of such period.
Please see the table below for additional details about these periods.
Any transfer of your Data outside of the EEA will take place with appropriate safeguards in place that comply with applicable personal data protection regulations. Upon request, we will provide You with a copy of applicable safeguards.
Purpose | Applicable Data categories | Period of storage before erasure |
Management of your requests and queries | Identification Data (last name, first name, mailing address, contact details needed to identify You when You interact with Us) | Duration required to manage your requests and queries. Your Data will then be either deleted or anonymized unless we need to keep it to meet our legal obligations for the applicable statutory retention period. |
Sending You our newsletters | Duration of your subscription. Then, the Data will be destroyed or anonymized. | |
Management of your applications to TIMELESS ELEGANCE job offers | Application information | Duration of two (2) years from when the Data has been provided or from the last contact with You. At the end of this 2-year period, TIMELESS ELEGANCE may contact You to know whether You want TIMELESS ELEGANCE to keep retaining your Personal Data, for the purpose of informing You of an opportunity that may arise and match your career aspirations and skills. In any event, your Data will be erased at your request, within a maximum period of 1 month from your request. |
Security of the Website | Technical information of your device (IP address, device type, browser ID, etc.) | 6 months, then the Data is either deleted or anonymized. |
4. What are your rights in relation to your Data?
4.1 Access, rectification and portability
In accordance with current regulations, you have the right to access your Data. You may also request correction of Your Personal Data should they be inaccurate. Depending on the purpose of processing, You also have the right to have incomplete Personal Data completed.
To respond to your request, We may ask You to provide Us with a proof of your identity. We may also need to ask You for additional information or supporting documents. We will make every effort to respond to your request as soon as possible.
You may, to the extent provided for by law, exercise your right to Data portability which allows You to retrieve, in an interoperable format, the Personal Data that You provided to Us.
4.2 Right to erasure of your Data and to limitation of the processing of your Data
You may request erasure of your Personal Data if:
Alternatively, to the extent provided for by law, you may request limitation of the processing of your Data.
Please note that despite the exercise of your right to erasure or processing limitation, we will store some of Your Personal Data when the law requires Us to do so, or to exercise or defend our rights.
4.3 Right to establish instructions for the management of your Personal Data after your death
For European Economic Area (EEA) & SWITZERLAND (CH) and when mandatory local provisions so provide, You may determine how You want Us to handle your Personal Data upon your death.
4.4 Procedure to exercise your Data protection rights
You may exercise your rights in relation to your Data:
When the processing of your Data is based on your consent (e.g., subscription to the newsletter), You may withdraw your consent at any time without justification. This right can be exercised by changing your options regarding subscriptions to our newsletters by clicking on the hyperlink provided for this purpose in each email We send You.
5. How is your Personal Data secured?
Timeless Elegance uses technical and organizational measures that comply with SWISS and EU legal and regulatory requirements, to keep your Data secure and confidential.
Under written agreements, Timeless Elegance requires its service providers and processors to provide safeguards and implement sufficient security measures to protect the Personal Data they have agreed to process, in accordance with applicable requirements under personal data protection laws.
However, Timeless Elegance does not control all risks related to the operation of the Internet and draws your attention to the inherent risks of using any website.
6. Cookies
We use strictly technical cookies for the proper functioning of the Website and anonymized cookies for statistical analysis. These cookies do not store any of your Personal Data.
7. Third party websites
There may be links to third-party websites (such as Timeless Elegance affiliates’ websites) that We do not control, and which are governed by their own confidentiality and personal data protection policies. This Privacy Policy does not apply to third-party websites. Please review the confidentiality and personal data protection policies of the third-party websites that You visit to understand how they process your Data. Timeless Elegance shall not be liable for any use of your Data by any third parties.
8. How can You contact Us if You have queries or complaints?
For any questions concerning this Privacy Policy or for any queries or complaints regarding your Personal Data, you may contact Us: